How can I record in PCSec that a company has been dissolved?
There is no method in PCSec for recording the ‘status' of a company. To retain a dissolved company in PCSec we would recommend updating the company name to reflect that it is now dissolved.
Select your company and go to the Names section.
Either add ‘Dissolved dd/mm/yyyy' at the end of the name and update using the ‘Amend Incorrect Current Name' button. Adding the dissolved detail at the end of the name will still allow you to search and select the company by its name.
Alternatively update the name adding ‘Dissolved dd/mm/yyyy‘ at the beginning of the name and using the ‘Amend Incorrect Current Name' button. Adding the dissolved detail at the beginning of the name will allow you to search and immediately see all dissolved companies grouped together alphabetically.
What data should I archive before deleting a company from PCSec?
If you are responsible for keeping a company's records then you will need to keep certain documents for a period of at least up to 6 years after it has been dissolved. A company may be restored to the register at any point during this time.
If you want to delete the dissolved company from PCSec then we would recommend producing and either printing or export/saving copies of:
- Full set of company registers (from incorporation to the current date)
- Full company data sheet (from incorporation to the current date)
This will give you all the statutory information required should the company be restored and the records need to be recreated.